Nutrition

Supplier Resources

You may now obtain order confirmations and keep track of invoices digitally thanks to a new indirect procurement process that Aria Ingredients has put in place and that the active utilisation of Coupa made possible.

Electronic Ordering

By opting for an overarching digitalisation, we have been able to hasten the financial transactions and lessen the requirement for you to manually contact and check on the progress of invoice payments. By collaborating with Coupa, we were able to take this significant, constructive step for the better, reducing monotony and unnecessary workload.

Utilisation of Coupa — What Is It?

The cloud-based procuring platform Coupa makes doing commerce and communicating with Aria Ingredients simple. It has made our communication efforts with suppliers easier and much more flexible. It also has the following uses and advantages:

Shortening the time to payment
Accessible on all digital platforms and applications
Monitoring of receipts and purchase orders in real-time
Skills for managing information
Free of charges
Allows catalogues that influence purchase order quantities

The most contemporary Coupa implementation offers two essential functionalities:

Procure-to-Pay (P2P): This makes it simple for Aria Ingredients to make purchases and adhere to our procurement guidelines. It enables providers to send computerised invoices and receive timely payment from us.
Coupa Supplier Information: You will have the elevated flexibility to examine and modify your own supplier information, particularly fund transfer, contact details, and tax specifics, through Coupa Supplier Information Management (SIM). It’s a great implemented structure.

Coupa Supplier Information Management: How It Works

Providers can always change their details via their Coupa Supplier Portal account. Additionally, Coupa SIM New Supplier and Supplier upgrade applications can only be executed by Aria Ingredients customers. You can avail of a request application for the following specifications:

Information about ACH direct deposits (new or updated) — Fill out the Funds Transfer Authorization Form and attach a copy of a voided check or your bank’s or business’ letterhead when inputting new or modified bank account information.
Execute enrollment request from a new supplier — Include a recent W9 and all necessary ACH paperwork.
A name change/tax ID update — Add/attach a recent W9.

-> The application for SIM registrations includes a Comment area. To specify the precise modifications being sought, use this field.

-> You can fill out the New Supplier application form if you want to work with Aria Ingredients as a potential vendor.

-> You can fill out the Supplier Update request to modify your current informational details.

P2P Enablement Methods

Two P2P features come with the utilisation of Coupa:

Coupa Supplier Portal — Suppliers can handle both their POs and invoicing electronically through the Coupa Supplier Portal (CSP). Digital transmission is used for both POs and statements, and an invoice can be created immediately from a contract or a PO. CSP uses a single account for numerous clients and offers transparency throughout all POs, invoices, and bills.
Supplier Actionable Notification (SAN) Email enables vendors to digitally obtain POs, facilitating the automatic generation of an invoice. No technological preparation is necessary. Because billing against an agreement/contract is not yet enabled, a PO is required for this technique.

Invoicing Guidelines

This section contains some rules that must be followed. Instead of submitting numerous invoices at once, each invoice must be filed separately. Only letters and digits, not more than 15 characters, may be used in invoice numbers.

Supplier Resources

You can learn more about Coupa’s supplier training and information platform which provides a plethora of educational and referenced material, by reaching out to us for further details.

Support

We at Aria Ingredients want to give you the best instruction and assistance for a seamless, streamlined migration to Coupa. Utilise the information below to get in touch with our team if you have any questions about enablement strategies or distribution channels.